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It’s an unpleasant situation. Your co-worker or employee has a distinct odor that’s offending the rest of the office. To make matters worse, she’s an enthusiastic employee and a real asset to the company. Is there a way to approach this problem without offending her? Here’s how to tell someone they smell.

Tell someone they smell: Do it in complete privacy

This is a topic that needs to be discussed with the door tightly closed. Take the person into a separate room removed from the other employees before broaching the topic. It’s embarrassing enough without her having to worry about the rest of the employees hearing the conversation.

Tell someone they smell: Avoid discussing it with the other employees

Don’t make the mistake of asking the opinion of other employees or discussing the situation with them. No matter how careful you are, word will probably drift back to the person that you were talking about her odor to the other workers. This could be so humiliating that the employee resigns on the spot.

Tell someone they smell: Be sure a problem actually exists before initiating a discussion

Don’t take another employee’s word that a person has an offensive smell. Assess the situation yourself and make sure there really is a problem. You may be getting inaccurate information from jealous employees or the smell could be coming from another source. Don’t discuss the problem until you’ve noticed the smell on at least three different occasions.

Tell someone they smell: Try the indirect approach first

To avoid hurting the employee’s feelings, you may want to try the less direct approach of giving her a good deodorant spray or a gift set of deodorant soaps. Say something light and casual such as, “I know it gets hot in the building sometimes. This soap really helps to eliminate some of the stickiness and odor. I use it myself.” Of course, this, too, should be done in private.

Tell someone they smell: Use the direct approach as a last resort

If you’ve tried the indirect approach without success and you know the smell is affecting

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Written by: Dr. Kristie
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